TERMS AND CONDITIONS
Terms and Conditions for Selah Photos**
**Effective Date: November 9, 2024
Thank you for choosing Selah Photos for your wedding photography needs. By booking our services, you agree to the following Terms and Conditions. Please read them carefully.
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1. **Booking & Reservation**
1.1. **Reservation Process:** To book our services, a signed contract and a non-refundable deposit of 35 % are required. Your booking is not confirmed until the deposit has been received and the contract is signed.
1.2. **Final Payment:** The remaining balance is due [Insert number] days before the event date. We accept payments via [payment methods, e.g., credit card, bank transfer, etc.]. If full payment is not received by the due date, we reserve the right to cancel the booking.
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2. **Services Provided**
2.1. **Photography Coverage:** The photographer will provide the services as detailed in the contract, including [number of hours of coverage, number of photographers, number of photos, etc.].
2.2. **Post-Production & Delivery:** After the wedding, we will provide you with [e.g., a gallery of edited photos, albums, etc.], usually within 8 weeks. The delivery method will be via online gallery, USB, and/or album if it was purchased
2.3. **Additional Services:** Any additional services (e.g., second photographer, album upgrades) will incur extra charges and must be confirmed in writing prior to the event.
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3. **Cancellations & Rescheduling**
3.1. **Client Cancellation:** If the client cancels the booking more than 183 days before the wedding date, the deposit is forfeited, but no additional charges will be applied. If the cancellation occurs less than 180 days before the event, the client is responsible for 45 % of the total booking fee.
3.2. **Photographer Cancellation:** In the unlikely event that we, the photographer, are unable to perform the agreed services due to illness, emergency, or other unavoidable circumstances, we will attempt to provide a suitable replacement photographer. If no replacement can be found, a full refund of all payments received will be issued.
3.3. **Rescheduling:** In case of a rescheduled wedding, the deposit can be applied to a new date, subject to photographer availability. Rescheduling requests must be made at least [X] days in advance.
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4. **Copyright & Usage**
4.1. **Ownership of Images:** All images taken by the photographer are the exclusive property of Selah Photos. We retain the copyright to all images, which means we have the right to use the images for promotional purposes, including social media, website portfolios, and other marketing materials.
4.2. **Client Usage:** You have the right to use the images for personal purposes, such as prints, albums, and sharing with friends and family. However, you may not sell, alter, or use the images for commercial purposes without written permission from Selah Photos.
4.3. **Social Media:** We encourage sharing your photos on social media, but we ask that you tag us in posts or give credit when posting images.
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5. **Model Release**
By booking our services, you consent to the use of your wedding images in promotional materials, portfolios, and online galleries. If you do not wish to have your images used publicly, please notify us in writing before the event.
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6. **Client Cooperation**
6.1. **Attendance and Access:** The client agrees to provide reasonable access to locations, people, and events that are essential for the successful completion of the photography session. This includes access to the ceremony, reception, and other planned events.
6.2. **Event Timeline:** The client agrees to provide a detailed event timeline to help us ensure timely coverage. We cannot be held responsible for missed moments due to delays caused by the client or third parties.
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7. **Limitation of Liability**
7.1. **Photographer’s Liability:** While we take every care to provide quality photography, we are not liable for any loss or damage to the photographs, including but not limited to damage during transit, data corruption, or failure to capture specific moments due to unforeseen circumstances.
7.2. **Force Majeure:** We are not liable for any failure or delay in performance due to events beyond our control, such as extreme weather, natural disasters, or other emergencies.
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8. **Travel & Accommodation**
8.1. **Travel Fees:** For weddings outside a 120 km radius of Toronto, additional travel fees, including transportation and accommodation, may apply. These fees will be outlined in the contract.
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9. **Client Rights & Responsibilities**
9.1. **Access to Images:** The client will receive a private, password-protected online gallery to view, download, and order prints of the wedding photos. Access to the gallery is typically provided within 8 weeks of the wedding date.
9.2. **Responsibility for Legal Compliance:** The client agrees to ensure that all necessary permissions are obtained for any venues or locations where photography is taking place, including any necessary model releases for third-party individuals present at the event.
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10. **Privacy**
10.1. **Confidentiality:** We respect your privacy. Any personal information shared with us, such as names, contact details, and event details, will only be used for the purpose of providing the services agreed upon in the contract.
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11. **Amendments**
These Terms and Conditions may be amended or updated from time to time. The client will be notified of any significant changes, and the most current version will always be available on our website.
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12. **Governing Law**
These Terms and Conditions are governed by and construed in accordance with the laws of Ontario, Canada . Any disputes arising from this agreement will be resolved in the courts of Territorial superior courts in Guelph.
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13. **Acceptance**
By booking our services, you acknowledge that you have read, understood, and agree to these Terms and Conditions.
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**Contact Information**
If you have any questions about these Terms and Conditions, please contact us at:
Selah Photos
selahphotosbook@gmail.com
www.selahsphotos.com
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Key Elements to Include:
- **Booking & Payment Terms**: Define when payments are due and how deposits are handled.
- **Scope of Services**: Clarify what services the photographer will provide.
- **Cancellation & Rescheduling Policies**: Outline the policies in case the wedding date changes or the client cancels.
- **Copyright & Image Usage**: Explain who owns the rights to the photos and how they may be used.
- **Liability Limitations**: Limit your liability for unforeseen issues, like poor weather or technical malfunctions.
- **Travel & Accommodation**: Mention any additional fees for weddings outside your service area.
- **Client’s Responsibility**: Emphasize the client's role in providing access to the event and maintaining an agreed timeline.
These **Terms and Conditions** ensure that both you and your clients understand the expectations and legalities surrounding your photography services. It's always a good idea to have a legal professional review your Terms and Conditions to make sure they comply with local laws and regulations.